Virtual Assistant - IntelliTalent

We are women-owned company that supports small and medium size businesses. We are looking for an experienced social media virtual assistant to work with 2 of our clients.

As a part-time Virtual Assistant, you will handle many of the day-to-day admin operations.

You will work 100% remotely and work directly with the CEO!

Our ideal candidate is an experienced professional with at least 2 years as a Virtual Assistant Open to working flexible hours during U.S. business hours.

*Must be available 15-25 hours per week.

* Must pass basic online assessment (English, Communication, etc)

Job Overview

• Job Types: Part-time, Full-time

• Work Setting: Work from home

• Location: Remote (Global)

• Salary: $18 - $26 an hour

• Employer: IntelliTalent

Requirements

• You are exceptionally organized with an extreme attention to detail.
• You’re a self-starter and an drive projects/tasks with minimal supervision
• Learn quickly, someone who asks questions rather than do the task wrong or incompletely
• Self-Starter
• Good eye for design / design sensibility
• You have excellent English communication skills both written and verbal.
• You love research. There's nothing you can't figure out or find online.
• You are solution-oriented and a creative problem solver.
• You’re comfortable working remotely with virtual teams

Responsibilities

• Function as the CEO’s right hand by helping complete important administrative tasks and initiatives.
• Generate social media content creation
• Create Videos and reels for social media (editing)
• Scheduling social media posts (Instagram, TikTok)
• Make & design photos and post to social media sites
• Schedule weekly newsletters
• Repurpose Substack posts & turn them into social posts
• Canva design - Use Canva, keep it organized, and keep the brand kit up-to-date
• Keep explicit and detailed documentation about all of our business processes so that onboarding new staff is easy as we grow
• Manage Substack, create high-quality comments that are on-brand and attract attention to the subscriber list.
• Build a homepage segmented by customer that can house and advertise my paid offers and courses
• Set up billing for all the courses
• Establish parameters for what is sent to people who are in e-mail list and what is sent to those on Substack
• Build landing pages for each of lead-gen freebies with Kit, and make sure they have thoughtful sales flows where people are directed to other relevant resources within my content universe after they sign up (nurture sequences)
• Upload and organize all completed customer-facing downloadable content inside Google Drive
• Upload and organize all marketing assets inside Google Drive and create documentation about what is located where
• Set up automated sequences that are targeted to customers based on the freebie they downloaded in Kit, manage the lists and sub-lists so that people are only getting one e-mail flow at a time
• Manage customer inquiries if they are technical (e.g. how to access materials)
• Identify appropriate podcasts that I could be a guest on and write customize pitches that reference specific content from that podcast (following the best practices here)
• Email inbox management: Triage e-mails and file them if I don't need to see them -- have good discretion about what e-mails I need to see.
• Track all my expenses and handle sending invoices and processing expense reimbursements
• Other behind-the-scenes admin, like:
• Uploading customer interview audio files and having them transcribed, then logging and organizing those files on Google Drive
• Updating my Substack branding to include my logo, which might mean resizing or reformatting the logo file using Canva

• Putting copy I write into my substack subscriber confirmation e-mail on the substack platform so that people are getting a more personalized, higher-converting welcome note
• Ensuring my 1:1 consultation booking page stays up-to-date with some availability, opening more slots when needed

APPLY FOR THIS POSITION