Personal Assistant - Tailor Made Financial

We are seeking a proactive and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This dynamic role involves managing calendars, coordinating projects, handling correspondence, and ensuring smooth office operations. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a positive attitude, all while maintaining professional communication and efficient multitasking. This paid position offers an exciting opportunity to be an integral part of a vibrant team dedicated to excellence and growth.

Job Overview

• Job Types: Part-time, Full-time

• Work Setting: Work from home

• Location: Remote (Worldwide)

• Salary: (USD) $15.00 per hour

• Employer: Tailor Made Financial

Responsibilities

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate and organize events, meetings, and travel arrangements to ensure seamless execution.
• Provide executive administrative support including drafting correspondence, proofreading documents, and transcribing notes as needed.
• Handle phone etiquette professionally across multi-line phone systems, screening calls and directing inquiries appropriately.
• Oversee office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Assist with project coordination by tracking deadlines, preparing reports, and supporting team initiatives.
• Manage personal errands and tasks for executives to optimize their productivity and focus on strategic priorities.

Requirements & Qualification

• Proven experience as a Personal Assistant or in an administrative support role within a professional office environment.
• Demonstrated expertise in office management tasks such as filing, data entry, and clerical duties.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and computer literacy skills.
• Experience with bookkeeping software like QuickBooks and digital signature platforms such as DocuSign is preferred.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
• Exceptional communication skills with professional phone etiquette and customer service experience.
• Prior experience in event planning, project coordination, transcription, proofreading, and handling multi-line phone systems is highly desirable. Join us in this energetic role where your organizational talents will empower our leadership team while you grow your career in a supportive environment!

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