We’re Robert C. Davis and Associates (RCDA Consulting), a small, dynamic contact center consulting firm based in Atlanta, Georgia. For nearly five decades, we’ve helped call centers and service-driven businesses optimize customer experience, sales, retention, and operations. Our team operates virtually across multiple countries, and we’re currently seeking a proactive, reliable Virtual Executive Assistant to replace our longtime EA, who is retiring soon.
This role offers a great mix of executive administrative support, full-service bookkeeper, payroll processing, and occasional projects—ideal for a detail-oriented professional who thrives on financial accuracy, organization, and variety in a supportive remote environment.
Location:
100% Remote / Virtual – Open to applicants from anywhere in the world!
The only strict requirement is strong availability and responsiveness during Eastern Time Zone (EST) business hours for calls, emails, meetings, and real-time support.
Job Overview
- Job Types: Part-time, Full-time
- Work Setting: Work from home
- Location: Remote (Anywhere in the World)
- Salary: (USD) $10.00 an hour
- Employer: Robert C. Davis & Associates
Responsibilities
- Provide executive administrative support using Microsoft Office tools (Outlook for email/calendar management, Word/Excel for documents and spreadsheets, Teams/Zoom for communication).
- Full-Service Bookkeeping with U.S. based company
- Create, edit, merge, fill forms, annotate, and organize PDFs using Adobe Acrobat or similar tools.
- Handle bookkeeping in QuickBooks (transaction entry, invoicing, expense tracking, basic reconciliations, and reporting).
- Process payroll using ADP (running payroll cycles, managing deductions/withholdings, employee records, and basic compliance/tax tasks).
- Track and organize projects, tasks, and contracts.
- Spruce up documents (format, polish layout, improve visuals to create professional, high-quality Word files, PDFs, and other materials).
- Tackle one-off projects as needed (research, data organization, process improvements, and independent problem-solving).
Requirements
- Hands-on experience with QuickBooks (Online version preferred).
- Proven experience processing payroll in ADP or similar systems (running cycles, deductions, reports, etc.).
- Fluent or native in English
- Strong proficiency in Microsoft Office suite (Outlook, Word, Excel, and Teams).
- Solid skills with PDFs (editing, forms, conversions, and organization).
- Effective project and task tracking with proactive updates to ensure nothing slips.
- Experience formatting and polishing documents to high professional standards.
- Fluent, professional English (both written and verbal).
- Self-motivated, detail-oriented, proactive, and highly trustworthy — discretion with sensitive financial and business data is essential.
- Reliable high-speed internet and a quiet workspace.
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