Executive Assistant - Symentra Financial

Symetra has an exciting opportunity to join our team as an Executive Assistant in our Law and Compliance Department!

About the role

We are seeking a highly organized and discreet Executive Assistant to support and anticipate the needs of senior leadership within the Law and Compliance Department(s). This role serves as a trusted partner to the Executive(s) and team, ensuring seamless day-to-day support while managing sensitive and confidential information with the highest level of professionalism, discretion, and sound judgment. The role involves managing complex administrative tasks; coordinating meetings, travel, and communications; and supporting various department operations.

Job Overview

• Job Types: Part-time, Full-time

• Work Setting: Work from home

• Location: Remote (Global)

• Salary: $32.00 - 54.00 an hour

• Employer: Symentra Financial

Responsibilities

• Manage Compliance senior leadership calendars, schedule meetings, resolve scheduling conflicts, and prioritize competing needs.
• Coordinate meeting logistics including travel, conference rooms, technology setup, and catering as applicable.
• Coordinate effectively with a team of other Executive and administrative assistants across Symetra to understand internal dynamics and build and maintain a strong rapport to support cross- department/cross-function needs, to identify process improvements, and also to ensure own ongoing professional growth, tech savviness, and general upskilling.
• Prepare meeting agendas and materials; take meeting minutes as needed; support large department meetings including scheduling and follow-up.
• Compose, edit, and proofread a variety of communications on behalf of leaders (correspondence, reports, policies, forms, and other materials).
• Support presentation development through research, detailed editing, attention to brand standards, and preparation of summary materials and reports.
• Maintain confidential filing systems (electronic) and coordinate use of and access to department databases and information systems by Executives and their team
• Reconcile invoices and expense reports; assist with purchasing and vendor coordination as needed.
• Organize team events (team building, offsites, department programs/initiatives) and support internal communications.
• Handle incoming calls and emails, screen, and route appropriately, and prioritize time-sensitive requests.
• Provide light project coordination support (tracking deliverables, monitoring status, completing project tasks for leaders and team).

Requirements

• College degree or equivalent work experience required.
• Bouyant years of relevant administrative or executive support experience, preferably supporting senior leadership.
• A professional who projects competence through your communication, organization, and demeanor.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong written and verbal communication skills; comfort drafting, editing, and proofreading executive communications.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• A curious, adaptable, strategic thinker who remains composed under pressure.
• Strong calendar management, time management, and customer service skills.
• Solid critical thinking skills and ability to work independently with sound judgment.
• Experience with multiple technology and software platforms including Artificial Intelligence tools.
• High school diploma required.

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